Privacy Policy


Who are we?

Avalon Bars & Events LTD (t/a Bar Live) provides bar and concession services to the live events and festival sector in the UK. With over 35 years of experience we offer a unique and specialised range of services focused on delivering the very best bar services and brand activation for concert promoters /

Why do we have a privacy policy?

We are committed to privacy for everyone who accesses our website, and under the Data Protection Act 1998 we must comply with requirements which are designed to ensure that any data you provide to us is processed with due care and attention.

What sort of data do we collect?

We collect personal data to help us recruit bar managers and bar staff to work at our bars across the UK. We also recruit volunteers through large UK national charities. Data consists of information including your name, address, e-mail address, work and education history plus statutory and other details linked to your eligibility to work. We also collect information in the aggregate to provide us with a better understanding of the users of our website as a group, their browsing patterns and preferences. This aggregate data does not contain personally identifiable information.

By using the Website and/or by registering your details with us, you consent to us collecting and processing sensitive personal data supplied by you in connection with our recruitment process.

Why do we need to share personal data?

Personal data may be exchanged with national charities for volunteer recruitment purposes and on occasion to statutory agencies following enquiries.

How do you remove your name from the database?

You can contact us at any time to request that your details are removed.

How do you unsubscribe from future mailings?

You can stop receiving emails by contacting us with a request to remove you from our mailing list or by clicking ‘unsubscribe’ on the email.



Avalon Bars & Events LTD (t/a Bar Live) company number 07069733 Unit D215 Parkhall Studios, 62 Tritton Road, Dulwich London, SE21 8DE

In this privacy statement, references to “we” and “Bar Live Events” and “Bar Live”  (and connected words such as “us” and “our”) refer to Avalon Bars and Events and Bar Live Events.  We use the term, “personal information” to describe the information we receive or collect about you.

Avalon Bars & Events/ Bar Live is committed to protecting and respecting your privacy. This policy and any other documents referred to sets out the basis on which any personal information we collect from you, or that you provide to us, will be processed by us.  By submitting personal information to us you are deemed as agreeing to the use of these details as described in this policy.

Our site may, from time to time, contain links to and from the websites of our partners such as our designated charities. If you follow a link to any of these websites please note that these websites may have their own privacy policies, and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites.

  1.  Information we may collect from you

We may collect and process the following personal information about you:

1.1  Information that you provide by registering with us for employment at festivals for example, or communicating with us by phone, email or otherwise, or if you receive a service from us. The information you give us may include your name, address, e-mail address and phone number and employment details required by law.  If you contact us, we may keep a record of that correspondence.

1.2  We may additionally collect information about how you access our services, including technical information such as the Internet Protocol (IP) address used to connect your computer to the internet.

  1.  Legal basis for processing information

We process your personal information lawfully and fairly in accordance with data protection laws. We may process your personal information where:

2.1  it is necessary for performing our functions and activities generally;

2.2  we provide services to you;

2.3  you have consented to our processing of your personal information;

2.4  we have a legal obligation to do so;

2.5  we have a legitimate interest to do so, for example on a business sale or fraud prevention purposes.

  1.  Uses made of the information

We will use the information you give to us in the following ways:

3.1 to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;

3.2 to notify you about changes to our service; or

3.3 to ensure that content from our site is presented in the most effective manner for you and for your computer.

  1.  Where we store your personal information 

4.1  Your personal information will be held within the UK.

4.2  We follow strict security procedures in the storage and disclosure of personal information in order to ensure compliance with all applicable legal requirements, including by taking all reasonable steps to prevent unauthorised access or damage to, or loss or destruction of, personal information.

4.3  Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

4.4  Unfortunately, the transmission of information via the internet is not completely secure.  Whilst we take responsibility for your information once we have received it, we cannot guarantee the security of your information when it is in transmission to us and you accept that any transmission is at your own risk. Once we have received your information, we will use appropriate technical and organisational measures to protect your information.

  1.  Disclosure of your information

We may disclose your personal information to third parties, including:

5.1.  in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;

5.2 analytics and search engine providers, that assist us in the improvement and optimisation of our site;

5.3 our professional advisers and services providers;

5.4 If Avalon Bars & Events/ Bar Live or substantially all of its assets are acquired by a third party, in which case personal data held by us about you will be one of the transferred assets; and/or

5.5 If we are under a duty to disclose or share your personal information in order to comply with any legal obligation. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

  1.  Marketing

6.1  Generally, during the course of our functions and activities and in providing our services to you, we will inform you if we are collecting information for marketing purposes.

6.2  We may use your information to provide you with information about other services we offer that are similar to those that you have already enquired about. Where we have obtained your details in the course of a previous activity with you, we may contact you by electronic means with information about services or activities similar to those which were the subject of this previous transaction unless you tell us you do not want us to by opting-out.

6.3  We may also use your information (or permit selected third parties) to provide you with information about services we feel may be of interest to you.

6.4  We may send you marketing material by email, by post, online and by any other communication channels, in accordance with applicable law and your preferences.

6.5  We may also send you service messages, which are essential for our services. These include messages relating to managing your recruitment details and to fulfilling your requests.

  1.  Your rights

7.1  You have the right to be informed whether we are processing your information. The law gives you the right to access personal information held about you. You have the right to request that inaccurate personal information is corrected and a right to request a copy of your information.

7.2  You may exercise your rights at any time by contacting us by using the details provided at the end of this statement.

7.3  You have the right to opt-out/object to the processing of your personal information for marketing purposes.

7.4  You also have the right to complain to the Information Commissioners Office (ICO) if you have any concerns about the way your personal information is being processed by us.

  1.  Changes to our privacy policy

We reserve the right to change the terms of this privacy policy from time to time. Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.

  1.   Retention of your personal information

We will hold your information for as long as we are providing our services and afterwards for as long as may be necessary for establishing, exercising or defending legal rights.

  1.  Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to The Data Protection Officer, Unit D215 Parkhall Studios, 62 Tritton Road, Dulwich London, SE 21 8DE via email to

  1.  Information captured during visits to our websites

During the course of any visit to Bar Live Events website the pages you see, along with something called a cookie, are downloaded to your computer (see point 3 for more on this). Most, if not all, websites do this, because cookies allow the website publisher to do useful things like find out whether the computer (and probably its user) has visited the site before. This is done on a repeat visit by checking to see, and finding, the cookie left there on the last visit. Any information that is supplied by cookies can help us to provide you with a better service and assists us to analyse the profile of our visitors. For example: if on a previous visit you went to, say, the User pages, then we might find this out from your cookie and highlight relevant information on a second visit.

If you are under 18, please get your parent/guardian’s permission beforehand whenever you provide personal information to Bar Live Events website. Users without this consent are not allowed to provide us with personal information.